Effective Date: September 22, 2026

Noble Oak Property Management (“Noble Oak,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly.

This Privacy Policy explains how we collect, use, disclose, and protect information when you visit the Noble Oak Property Management website, submit an inquiry, communicate with us, or use links from our website to third-party services.

By using this website, you acknowledge the practices described in this Privacy Policy.

Information We Collect

Information You Provide to Us

We may collect information that you voluntarily provide through website forms, email, telephone communications, or other direct contact with Noble Oak.

This information may include:

• Name

• Email address

• Telephone number

• Property address or property information

• Information related to a property-management inquiry

• Preferred rental area

• Bedroom requirements

• Desired move-in timing

• Rental preferences

• Questions or messages you submit

• Other information you choose to provide

Submitting information through a website form does not create a property-management agreement, lease, agency relationship, or other contractual relationship with Noble Oak.

Resident and Rental Information

The Noble Oak website provides links to Buildium for functions such as resident account access, maintenance requests, rental listings, applications, and other property-management activities.

When you leave the Noble Oak website and provide information directly through Buildium, Buildium may collect and process that information through its systems. Buildium maintains its own privacy policies, security practices, and terms of use.

Information submitted through Buildium may also be available to Noble Oak as necessary to provide property-management services.

Information Collected Automatically

Like most websites, our website and service providers may automatically collect certain technical and usage information when you visit the site.

This may include:

• Internet Protocol address

• Browser type

• Device type

• Operating system

• Pages viewed

• Date and time of access

• Referring website or source

• General geographic information derived from an IP address

• Website interactions and navigation information

Our website is currently operated using Squarespace. Squarespace and other website-service providers may use cookies, log files, and similar technologies to operate, secure, measure, and improve website functionality.

How We Use Information

We may use information collected through the website to:

• Respond to inquiries

• Help prospective residents locate appropriate rental opportunities

• Respond to property-owner inquiries

• Provide information about Noble Oak's services

• Route current residents to appropriate resources

• Communicate regarding rental availability

• Coordinate applications or next steps when appropriate

• Respond to maintenance or service-related questions

• Operate and improve the website

• Maintain website security

• Analyze general website usage

• Prevent misuse or fraud

• Maintain business records

• Comply with legal or regulatory obligations

• Protect the rights, property, and safety of Noble Oak, its clients, residents, employees, vendors, and others

We may also use information to follow up on a request you initiated.

How We Share Information

Noble Oak may disclose personal information when reasonably necessary to operate its business or provide requested services.

Information may be shared with:

Service Providers

We may use third parties to support website hosting, property-management systems, communications, information technology, analytics, maintenance coordination, and other business functions.

These may include services such as Squarespace and Buildium.

Property Owners and Service Partners

We may share information with property owners, contractors, maintenance providers, vendors, or other parties when reasonably necessary to respond to an inquiry, manage a property, coordinate service, process an application, or fulfill property-management responsibilities.

Legal and Safety Requirements

We may disclose information when we reasonably believe disclosure is required to:

• Comply with law, regulation, court order, subpoena, or legal process

• Respond to lawful government requests

• Protect property or legal rights

• Investigate suspected fraud or misuse

• Address security or safety concerns

• Enforce agreements or policies

Business Transactions

If Noble Oak is involved in a merger, acquisition, restructuring, sale, transfer of assets, or similar business transaction, relevant information may be transferred as part of that transaction, subject to applicable law.

Cookies and Similar Technologies

The website or its service providers may use cookies and similar technologies for website operation, security, preferences, performance measurement, or analytics.

You may be able to limit or disable cookies through your browser settings. Disabling certain cookies may affect website functionality.

Third-party websites and services linked from the Noble Oak website may use their own cookies or tracking technologies. Noble Oak does not control those technologies.

Third-Party Websites and Services

Our website may contain links to third-party services, including Buildium and other external websites.

Once you leave the Noble Oak website, the privacy practices of the third-party website or service apply.

We encourage users to review the privacy policies and terms of any external service they use.

Data Retention

Noble Oak retains personal information for as long as reasonably necessary for the purpose for which it was collected, for legitimate business needs, to maintain appropriate records, or to satisfy legal, accounting, contractual, or regulatory requirements.

Retention periods may vary depending on the type of information and the nature of the relationship.

Information Security

Noble Oak takes reasonable administrative, technical, and organizational measures intended to protect information in our possession.

However, no website, electronic communication, network, or data-storage system can be guaranteed to be completely secure. Use appropriate care when transmitting sensitive information electronically.

Children's Privacy

This website is intended for adults seeking information about property management, housing, rental opportunities, or related services.

It is not directed toward children under 13, and we do not knowingly seek to collect personal information from children under 13 through the public website.

Consumer Privacy Rights

Depending on where you live, the nature of your relationship with Noble Oak, and whether a particular privacy law applies, you may have rights concerning your personal information.

These rights may include the ability to request:

• Confirmation that personal information is being processed

• Access to certain personal information

• Correction of inaccurate information

• Deletion of certain information

• A copy of certain information

• Information about categories of information collected or disclosed

• Opt-out rights where required by applicable law

Tennessee's Information Protection Act, which became effective July 1, 2025, provides qualifying Tennessee consumers with certain privacy rights when the law applies to the business processing their information.

Requests may be subject to identity verification and exceptions permitted by applicable law.

To submit a privacy-related request, contact Noble Oak using the information below.

Email and Telephone Communications

If you provide your email address or telephone number in connection with an inquiry, Noble Oak may use that information to respond to the inquiry or communicate regarding the service or property you asked about.

Providing a telephone number through a general inquiry form does not by itself authorize unrelated marketing communications beyond what is permitted by applicable law.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our website, services, technology, business practices, or legal requirements.

The effective date shown at the top of this page indicates the most recent revision.